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Classification:  Library Assistant 3                                 Revision Date:  September 2001 
Unit:  AESES
Hay Point Range:   151 - 205

In positions at this level, incumbents perform a variety of support duties of  moderate complexity requiring a knowledge of library techniques and procedures.  Incumbents work under general supervision with some degree of independence.  The supervision of others may be a requirement, however, incumbents may only assist in the introductory training or assigning and reviewing the work of other employees at the same or lower levels. Some positions may have responsibility for the security of library premises.

1. Receives, records, sorts and distributes incoming and prepares outgoing materials and assists in annual inventory
2. Compiles informational and statistical data and prepares standard reports
3. Assists in assigning and reviewing the work of other employees at a lower level
4. Repairs, creates binding/covers and order materials for mending Library Resources
5. Coordinates binding of serial resources, and staff, to ensure bound materials are processed and shelved
6. Enters, verifies, changes and maintains records (e.g. ILS) of new or re-catalogued materials in automated files using computer terminals in accordance with established procedures
7. Prepares, scans and processes materials for addition to systems and/or website(s)
8. Assists in preparing and processing orders manually or electronically, reporting damaged materials
9. Processes and repairs new materials, including labels, barcodes, stamping, binding, security strips, etc.
10. Ensures reserve materials and indexes are shelved and maintained in a current and orderly condition and instructs patrons on the availability and use of these resources
11. May supervise and schedule staff, carry out performance evaluations and motivate staff, to ensure staff are performing duties correctly
12. Carries out on-the-job training for shelving functions
13. Performs shelf reading to locate mis-shelved materials and checks the shelves to ensure resources are shelved correctly
14. Advises Library Administration of needed supplies and book trucks
15. Coordinates library material and staff in moves and relocations, participates in ongoing collection analysis and space allocations
16. May provide basic training, service and/or troubleshooting on: photocopiers, computers and other equipment
17. Assists with annual inventory and identifies missing items and/or incorrect call numbers
18. Develops policies and procedures for a unit concerning: activities, resources, people and use of time
19. Maintains and provides access to a particular collection by sorting, arranging and filing materials; updating systems (e.g. Integrated Library System) with received materials; maintaining usage statistics and assisting patrons in using a collection
20. Using well established procedures, provides basic preservation activities for archival and other Library Resources
21. Attends meetings and participates in committees, projects/assignments
22. Processes books, materials and I.D. cards entering or returning from circulation or reserve areas using an automated circulation system
23. Processes materials for security detection, de-sensitizes books on loan, deals tactfully with patrons on circulation issues, explains library policy and refers all serious cases to a senior staff member
24. Operates a camera to take personal photos, issues and updates identification cards for library patrons
25. Provides circulation services for materials including assisting in locating and re-shelving items and entering the status of material on computer terminals and retrieving materials stored on and off campus
26. Participates in special projects and other related duties as required or assigned

The minimum qualifications necessary for acceptable (satisfactory)  performance are:

Level of Formal Education 

• High school completion
• A 2 year diploma from a recognized library technician's program would be an asset

• Two years of directly related library experience 
• General experience with standard Windows and Internet software environments
• or
• An acceptable equivalent combination of education and experience
• Working knowledge of circulation standards, procedures and modules for some positions

Skills and Abilities

• Ability to understand and follow oral and written instructions
• Ability to apply automated and manual procedures
• Ability to work independently and cooperatively with others
• Ability to communicate effectively with faculty, staff, students, and the public
• Some positions may require the ability to train and direct the work of others
• Ability to read and work with alphabetic and numeric filing systems

• Capable of performing the duties as assigned
• Manual dexterity may be required